SPI Privacy Notice

What is Personal Data?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the EU General Data Protection Regulation (the “GDPR”) and the Data Protection Act 2018

Who are we?

Sustainable Projects Ireland CLG (SPI) is the data controller (contact details below). This means it determines how your personal data is processed and for what purposes.

How do we process your data?

SPI complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • With your express consent: eg: to contact you with information about SPI’s activities, services and events, and other information which may be of interest to you. You may unsubscribe from our mailing list at any time by contacting us or clicking on the ‘Unsubscribe’ link at the foot of any of our emails;
  • Provision of Activities and Services: eg: Educational School Tours, Courses, Workshops etc;
  • Provision of Organisational Membership eg:  Membership Subscriptions and Communications;
  • Legal obligations: eg: to comply with any requirement of laws and other regulations.

What is the legal basis for processing your personal data?

We will only process your data where we have a legal basis to do so. We rely on a number of legal bases to collect, use, share and otherwise process the information we have about you for the purposes set out in this Privacy Policy. We may process your information where:

  • use is necessary in order to deliver our activities (whether paid or unpaid);
  • further to your consent where you have clearly and unambiguously given it (which you may withdraw at any time);
  • if necessary to comply with a legal obligation, a court order or to exercise and defend legal claims;
  • use is necessary for the purpose of our or others’ legitimate interests;
  • In exceptional circumstances, we may also process your information:
    • to protect your vital interests, or those of others; and
    • where necessary in the public interest.

Sharing your personal data

In certain circumstances, we need to share personal data in pursuit of our legitimate interests, for example the use of processors to manage communications, surveys or the secure storage of your data.

Your information may be transferred to third party service providers who process information on our behalf, such as providers of information technology, website hosting and management, data analysis, data back-up, security and storage services.

International Transfer

All personal data is stored within the European Economic Area or countries whose data protection regimes have been designated as adequate by the European Commission. We will not transfer any data to a third country or international organisation without your explicit consent and without appropriate privacy safeguards in place.

How long do we keep your data?

We keep data in accordance with the guidance set out within our formal records retention policies and do not maintain data beyond what is absolutely required for or where otherwise required by law.

Your rights and your personal data

You have the following rights with respect to your personal data:

  • The right to request a copy of your personal data, which SPI holds about you.
  • The right to request that SPI correct any personal data if it is found to be inaccurate, incomplete or out-of-date.
  • The right to request your personal data is erased where it is no longer necessary or lawful for SPI  to retain such data.
  • The right to request that SPI provide you with a copy of your personal data and, in certain circumstances, to transmit that data directly to another data controller.
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
  • The right to object to the processing of personal data.
  • The right to lodge a complaint with the Data Protection Commission.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice. The new notice will explain the new use of your personal data prior to commencing the processing. It will set out the relevant purposes and processing conditions.

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Education Officer at the following location:

Sustainable Projects Ireland CLG

North Tipperary Enterprise Park

Cloughjordan, Co. Tipperary E53 VP86

Tel: +353 (0505) 42833

Email: [email protected]


You have the right to make a complaint to the Data Protection Commission which you can contact:

Tel: +353 (0761) 104 800

Email: [email protected] 

Or by writing to:

The Data Protection Commissioner

Canal House, Station Road

Portarlington, Co. Laois, R32 AP23